Working with People
Mapping employees to positions
Positions and employees are separate in Agentnoon. Positions are roles in your org structure; employees are the people filling them. A position can be vacant or filled, and employees can move between positions independently.
Assign an Employee to a Position
Hover over a vacant position > click Assign (📎)
Search by name or employee ID > select > Assign
The employee appears on the card. If they were already in another position, they move automatically - no need to detach first.
Alternative: Drag an employee's card onto a target position when both are visible on screen.
Detach an Employee
Hover over a filled position > ⋮ > Detach Employee > Confirm.
The position becomes vacant and remains in the org chart. The employee is available to reassign elsewhere.
Common Scenarios
Internal transfer - Find the target position > Assign > search for the employee. They automatically move from their current position, which becomes vacant.
Promotion - Create the new higher-level position under the correct manager > Assign the employee to it > their old position becomes vacant for backfill. Note: make sure you have employee & position level fields separated as only employee level fields get copied over.
Backfill (departing employee) - Hover over the departing employee's position > ⋮ > Add Backfill — closes the existing position and creates a new vacant one in its place.
Model new hires - Add positions, leave them vacant, and set salaries and hire dates. Assign real people later when known. Track cost impact in the OpEx Panel.
Succession planning - Create multiple scenarios (e.g., Scenario A for Candidate 1, Scenario B for Candidate 2), each assigning a different person to the leadership role.
The Bench
The bench is a holding area for employees not assigned to any position. They don't appear in the org chart but are available for assignment.
Move to bench - Hover over a filled position > ⋮ > Move to Bench — the employee moves to the bench and the position becomes vacant.
Assign from bench - Click Assign on any vacant position — bench employees appear in search results.
Use the bench during large restructurings to temporarily park employees while you determine their new assignments.
Employee Data Limits
Most employee data (name, ID, start date, personal info) syncs from your HRIS and is read-only in scenarios. What you can change: which position they're assigned to and position-specific attributes (title, salary, department, manager of the role).
Troubleshooting
Can't find an employee to assign
They may already be assigned elsewhere - assign directly and Agentnoon moves them automatically
Employee disappeared from org chart
They may have been detached or moved to the bench - search for them or check the bench
Still appears in old position after assigning
Refresh the page. If it persists, detach manually then reassign
Can't edit employee name or start date
This is read-only - make the change in your HRIS
Need to model a not-yet-known future hire
Leave the position vacant and use Comments to note "Future hire: Q2 2026"
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